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Privacy Policy

At GTMRec.io, your privacy is a top priority. This Privacy Policy explains how we collect, use, store, and protect personal information in accordance with the EU General Data Protection Regulation (GDPR). By accessing or using our website and services, you agree to the practices described in this policy.o.

1. Scope of This Policy

This Privacy Policy applies to all personal data processed by GTMRec.io, including data relating to:

  • Clients: Companies and organizations using our recruitment and job board services.

  • Candidates: Individuals applying for jobs through GTMRec.io or whose information is provided to us for recruitment purposes.

We process personal information only where it is necessary and lawful to do so.

 

2. Personal Data We Collect

For Clients

  • Business contact details (name, email address, phone number, company name)

  • Information about job openings, hiring needs, and recruitment preferences

  • Communications related to our recruitment and job board services

For Candidates

  • Personal identification details (name, address, email address, phone number)

  • Employment history, education, skills, and certifications

  • CVs, cover letters, portfolios, and other application materials

  • References, interview notes, and feedback (where applicable)

Personal data is collected directly from clients and candidates or via authorized third parties such as job boards and integrations.

third parties such as job boards and integrations.

 

3. Legal Basis for Processing Personal Data

We process personal data under one or more of the following lawful bases:

  • Consent: Where candidates explicitly consent to the submission and processing of their personal information.

  • Contractual Necessity: To perform obligations arising from contracts with clients.

  • Legitimate Interests: To match candidates with suitable roles, operate and improve our services, and communicate effectively, provided these interests are not overridden by data subject rights.

 

4. How We Use Personal Data

For Clients

  • To understand recruitment requirements and source suitable candidates

  • To manage client relationships and provide recruitment-related communications

For Candidates

  • To assess suitability for specific job opportunities

  • To share candidate profiles with potential employers only with explicit consent

  • To facilitate interviews, feedback, and offer processes

 

5. Data Confidentiality and Security

We treat all personal data with strict confidentiality. Data is stored on secure servers and access is limited to authorized personnel only. We use appropriate technical and organizational safeguards to protect personal data against unauthorized access, loss, alteration, or misuse.

 

6. Data Sharing

We only share personal data in the following circumstances:

  • With Clients: Candidate data is shared solely for relevant roles and only with candidate consent.

  • With Candidates: Information about job opportunities and recruitment updates is shared transparently.

  • With Service Providers: Trusted third-party service providers (e.g., applicant tracking systems, hosting providers) who process data on our behalf under strict confidentiality agreements.

We do not sell or disclose personal data to unauthorized third parties.

 

7. Data Retention

  • Candidates: Personal data is retained for up to 12 months, unless deletion is requested earlier or renewed consent is obtained.

  • Clients: Business-related data is retained for up to 7 years to comply with legal, contractual, and audit requirements.

After retention periods expire, data is securely deleted or anonymized.

 

8. Your Rights Under GDPR

If you are located in the EU or UK, you have the right to:

  • Access your personal data

  • Request correction of inaccurate or incomplete data

  • Request erasure of your data (“right to be forgotten”)

  • Restrict or object to certain processing activities

  • Request data portability in a machine-readable format

  • Withdraw consent at any time (without affecting prior lawful processing)

To exercise any of these rights, please contact us using the details below.

 

9. International Data Transfers

Where personal data is transferred outside the European Economic Area (EEA), GTMRec.io ensures appropriate safeguards are in place, including the use of Standard Contractual Clauses (SCCs), in compliance with GDPR requirements.

 

10. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to enhance user experience and analyze website traffic. Cookies do not collect personal data unless voluntarily provided. Users can manage or disable cookies through their browser settings.

 

11. Complaints

If you believe your data protection rights have been violated, you have the right to lodge a complaint with your local data protection authority. You may also contact us directly so we can address your concerns promptly.

 

12. Updates to This Policy

We may update this Privacy Policy from time to time to reflect legal, technical, or business changes. Updates will be published on this page with a revised effective date.

 

13. Contact Information

For any questions, requests, or concerns regarding this Privacy Policy or how we process personal data, please contact us:

GTMRec.io
Email: [Insert Email Address]
Phone: [Insert Phone Number]
Address: [Insert Business Address]

 

By using GTMRec.io, you confirm that you have read, understood, and agreed to this Privacy Policy.